Monitoring & Evaluation

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TEQIP II - Monitoring & Evaluation Committee

Scope of Work & the matters to be dealt with

Broad functions:

  • To provide information to managers and stakeholders on the extent to which the project is meeting the desired objectives.
  • To provide regular feedback on the status of the project and a clearer basis for decision-making.
  • To guide the evolution of the system in the future based on lessons learnt from the current system.
  • To strengthen performance, information generation and dissemination for improving Institutional level management and education practices.
  • To monitor and evaluate the performance of the institute and to identify variance, if any, from the plan and suggest remedial measures, as required.
  • To advice towards quality improvement and to audit institutional performance in achieving its goals.

Project Monitoring:

Monitoring will be through:

  • Management Information System (MIS)
  • Financial Management Support System (FMSS) and
  • Procurement Management Support System (PMSS)

Management Information System (MIS):

MIS is designed to provide reasonably complete, correct and reliable data to stakeholders that will lead to improvement in project implementation, decision making and learning from shortcomings.

  • These systems will be Web based.
  • MIS will be linked to all project institutes, SPFUs and Directorate of Technical Education, NPIU and MHRD through internet and also to willing non-project institutes and other relevant websites like AICTE, NBA, NAAC etc.
  • It will have defined level of access and security measures (also have guest user with limited access).
  • Training will be provided to end users by MIS developers.
  • Monitoring will also be through Key Performance Indicators (KPIs) with reference to Mid Term as well as Project End Achievements.

Project Evaluation:

Assessment Surveys (by NPIU)

  • Student Satisfaction Surveys (Annual)
  • Faculty Satisfaction Surveys (Annual)
  • Implementation Surveys (Annual)
  • Employer Satisfaction Surveys (at the end of 2nd year, project end).

Evaluation Studies (by NPIU)

  • Bibliometric study (Twice - once before the commencement of project and another at the end of the project)
  • Resource Utilization study (Twice – once at mid term review and at the end of the project)
  • Impact Assessment study (At the end of the project).

Assessment Surveys:

  • To measure changes in the quality of education in the project institute through formative and summative assessments of performance.

Student Satisfaction Surveys (Annual)

  • To measure student's satisfaction with methods of teaching and learning, quality of faculty, infrastructure and facilities available for academic and other co-curricular activities etc.

Faculty Satisfaction Surveys (Annual)

  • To measure faculty's satisfaction with the quality of students, opportunities available for career advancement, up-gradation of skills viz. educational qualification, modern pedagogical training etc.

Implementation Surveys (Annual)

  • To get feedback from officials of implementing agencies and personnel from institutes involved in project implementation about project design, implementation, impact and performance.

Employer Satisfaction Surveys (Annual)

  • To assess the skills of engineering graduates
  • Pilot Survey to be conducted jointly by FICCI/World Bank/MHRD/NPIU.

Evaluation Studies:

Bibliometric Study (Twice – once before the commencement of project and another at the end of the project) – by NPIU

  • To quantitatively and qualitatively assess research output and performance in technical / engineering education institutions
  • Conduct of study under process.

Resource Utilization study (Twice – once at mid term review and at the end of the project) – by SPFUs & NPIU

  • To assess the extent of availability and utilization with respect to equipment, books and learning resources and suggest strategies for their optimum utilization and sustenance.

Impact Assessment study (at the end of the Project) – by NPIU

  • To assess the impact that can be attributed to the Project in up-grading the quality of technical education offered by project institutions, producing higher skilled and more employable graduates and enhancing engineering research and development and innovation.

Mentoring & Auditing (Central Level):

Mentoring and Auditing

Mentoring (2-3 times in a year) by NPIU/SPFU

  • Continuance guidance

Performance & Data Audits (Annual) by NPIU

  • Assessment of project's internal control


Joint Review Missions (JRMs) (Bi-annual)

  • Overall progress

Mid Term Review (After 2 years from the commencement of the project)

  • Achievement Vs Set targets

Field visits to institutions.

Mentoring & Auditing (State Level)

Mentoring (Bi-annual)

  • To provide continuous guidance for project implementation to all project institutions
  • To be conducted by Mentors who will be Senior Academicians (preferably retired)
  • Mentors will be appointed by SPFU for State institutions with approval from NPIU
  • The expenditure will be borne by mentored institution.

Fiduciary Audit

  • It will cover post-procurement reviews and financial management reviews to verify the reliability and correctness of data provided by the Project institutions.

Action Plan as fixed by NPIU for next 6 months for:


  • Road map of all Surveys – by Feb/Mar
  • MIS training to State and Institutions : Mar-Apr
  • Orientation to Mentors/Auditors : Mar-Apr
  • Mentoring of CFIs – May-June
  • Monitor status & Report generation for JRM – by June.


  • Data entry into MIS (SPFU progress) : Mar-May
  • Verification of Institutional data (baseline & progress) : Mar-May
  • Mentoring of institutions : May-June
  • Monitor status & Report generation for JRM – by June


  • Data entry into MIS (Baseline) : Mar-Apr - MIS Training
  • Update MIS regularly
  • Report generation for JRM – by May.


JIS College of Engineering

Block 'A', Phase-III, Kalyani, Nadia-741235
Phone: +91 33 2582-2137, Telefax: +91 33 2582-2138
Website:, E-mail:

Ref. No. JISCE/Registrar/TEQIP/2012/09

Dated: 10.02.2012

The guideline of TEQIP II has laid down the formation of a Committee for Monitoring and Evaluation which is overall to monitor and evaluate the program from time to time during its implementation period. Accordingly the said committee is hereby constituted with the following members. The Nodal Officer will convene the meeting of the Committee as and when required. The scope of work of the committee and the matters to be dealt with are detailed below.

Sl. No.







Dr. A. Guha

Director, JIS Group


Dr. U. Bandyopadhyay

Principal – Nodal Officer


Mrs. Sila Singh Ghosh

GM-Corporate Relation


Dr. A. Bhattacharya



Shri R P Duari



Shri Somsubhra Gupta

Asst. Prof. & HOD (IT)


Shri Anindya Guha

Asst. Prof. & HOD (BSH)


Mrs. Sraboni Biswas

PA to the Director


Shri Saikat Chakraborty

Sr. Office Assistant

(Dr. A Guha)
CC: All members of the Committees as mentioned above.